B2B Sales Prospecting: What You Need To Know

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Business-to-business (B2B) prospecting is the pillar of lead generation. When prospecting for new business, the goal is to identify as many quality prospects as possible. However, B2B sales prospecting strategy is not as easy as it sounds.

According to Technology Advice, 70% of marketers at B2B companies reported that “improving lead quality” was the primary concern. Also, 54%said getting more leads was a top objective as well.

When it comes to prospecting, B2B companies face a quality and quantity problem.


In this B2B prospecting guide we’ll cover:



What is B2B Sales Prospecting?

B2B sales prospecting is the process of evaluating leads and prospective customers as potential sources of new business. Prospecting requires research, shrewd timing, and exemplary communication skills.


Leads vs. Prospects

The terms “leads” and “prospects” are often used interchangeably. However, they are not the same.

So, what is the difference between a prospect and a lead?

Leads: Potential customers that have shown interest in your product or service – visited your website, subscribed to a blog, or downloaded a gated resource, for example.

Prospects: A lead that fits the profile of your target customer. A prospect is someone whose company could benefit from your product or service and has the authority to purchase it.


The B2B Buyer Journey

The B2B buying experience has changed. This is why you may need to adjust your B2B sales prospecting techniques.

Today, there are buying teams rather than one decision maker for a company. The average number of decision makers involved in evaluating and making purchases has risen to 6.8

The consumer mindset is also changing. Price used to be the primary concern, but now there is also a value mindset. When prospecting for new customers, sales teams need to consider these changes and adapt their prospecting methods accordingly.

The traditional prospecting strategy works but is not comprehensive enough to work in all situations. In other words, cold calling is useful, but it should n’ot be your only B2B prospecting strategy.


Top B2B Prospecting Challenges

B2B sales prospecting is crucial to any organization. However, there is a significant problem most B2B companies face: Sales teams hate it.

HubSpot found that 42 percent of sales professionals say it is the most challenging part of the sales process.


However, the dread might be based on a misconception. Let’s take a look at a few of the top myths about outbound sales prospecting methods.


7 Prospecting Myths — Debunked by Data


Myth #1: Cold Calling is Dead

This claim isn’t valid. In its survey of 488 buyers and 489 sellers, the RAIN Group Center for Sales research found that 54% of the buyers agreed to their most recent meeting based on cold calling from the seller.


Myth #2: Scripts Are Too Impersonal

Some salespeople don’t like scripts because they think the pre-written lines get in the way of building natural rapport, but a proper script won’t interfere with your ability to make a connection with a prospect. Instead, it’ll help you focus on the right questions to ask to get to know your potential customer. It will also help you deliver your sales pitch with confidence.


Myth #3: Prospecting Takes a Lot of Time

Prospecting is a piece of the sales process that takes time, but not as much time if you have a system and the right tools and technology in place. For example, a tool like SPOTIO can help your sales team focus on the targets that best match your customer profile.


Lead Gen in SPOTIO


Myth #4: Buyers Hate Speaking to Sales Reps

Buyers don’t hate talking to salespeople. In fact, the RAIN study found:


Myth #5: Buyers Don’t Want to Hear About Your Product Features

Buyers do want to hear about product features. Sales Hacker found 67% of buyers said that product descriptions influenced their decision to take a meeting.


Myth #6: Prospecting is a numbers game

This myth could have substance if you’re working with unqualified leads. However, if you have qualified leads, you can more easily move them along in the pipeline. The lesson here is that quality matters more than quantity.


Myth #7: The Gatekeeper is the Enemy

Sure, the gatekeeper sometimes blocks your way. However, they’re also your potential ally when prospecting, because they can give you access to decision makers.


8-Step B2B Prospecting System

In many ways, the sales process is a race against the clock. A salesperson must make the most of their time in order to hit their numbers for new leads by the end of the month, quarter, or year. Yet only 35.2% of a sales rep’s time is spent actively selling.

To maximize your time, here is our 8-Step B2B Prospecting System:

  1. Research: It’s vital to learn as much as possible about prospects and target companies.
  2. Qualify: In this step, you determine whether the prospect is ready, willing, and able to purchase.
  3. Prioritize: Based on your qualifying step, you should divide sales prospects into high, medium, and low priority segments within your lead management system.
  4. Prep Outreach: Knowing some of your prospect’s top pain points, you can begin to think about how you’ll personalize your approach from the first contact.
  5. First Touch: It is time to make contact. The goal is to build rapport.
  6. Follow Up: Don’t underestimate the importance of this step. When you do what you said you would do in the first touch, you begin to build trust — an essential ingredient to closing the deal and developing relationships.
  7. Track: Keeping records of what works and what doesn’t helps you streamline your process and focus efforts on actions that yield results.
  8. Learn: When reviewing your results, Sales Hacker says you should ask yourself the following five questions:

What led to the prospect saying no?
What features did your competitor offer that convinced your prospect to buy?
Which part of your process has opportunities for improvement?
Is there potential for a future relationship with this prospect?
Did they have a referral for you?

Once you have identified a system that works, document it for future prospecting strategy efforts.


B2B Prospecting Techniques That Will Fill Your Sales Pipeline

Let’s explore the different ways you can approach B2B prospecting.

1. Door-to-Door

Also called canvassing, this method involves visiting a prospect and introducing yourself in person. Many times, door-to-door canvassing takes place in a geographic area or an office park. It can be useful because of the personal connection a face-to-face meeting can inspire.

For more information, check out this comprehensive door-to-door sales guide.  



2. Cold Calling

Cold calling is when you call a person you haven’t met to determine whether they have any interest in or need for your product or service. It’s effective because you have direct contact with the prospect and can get immediate feedback. Plus, it can help create a personal connection.


3. Social Selling

Social selling uses social media to connect with potential customers. It can mean prospecting with connections on LinkedIn, Twitter, Facebook, or other social platforms.


4. Cold Emailing

Like cold calling, cold emailing is when you email a person you don’t have a relationship with to determine whether they’re a suitable prospect. With specific targeting and a particular message, you send emails to potential prospects to see if they respond — and you can often bypass gatekeepers.

Cold emailing gives the recipient an opportunity to get back to you when they have time. Here are some cold email templates to help you get started.


5. Warm Emailing

When the recipient has interacted with your company in some way, they’re considered a warm lead. An example of a warm email is a follow-up from a web inquiry or after an in-person interaction at a trade show or conference. You can manage this process with email templates and drip campaigns.


6. Conferences or Events

Meeting people at industry events is an excellent way to find leads for your sales funnel. The secret to this method is to socialize and network with people.

Events are most useful for B2B prospecting when the conference attendees also match the ideal buyer persona for your organization — e.g., the meeting is for dentists who want additional training for running their private practice, and you have a practice management software platform for dentists.


7. Direct Mail

From letters to postcards and automated mailers, “snail mail” can be an excellent channel for your B2B prospecting strategy.

Unlike cluttered online channels, direct mail stands out and catches the prospect’s eye, which can lead to a warmer first conversation.


8. Referrals

A referral is a lead received you receive from someone you know or have called upon. An excellent referral source is your current customer base. Ask customers whether they have any associates that would be interested in your product or services.


7 Powerful B2B Prospecting Tools



SPOTIO sales prospecting software

SPOTIO’s Sales Prospecting Software helps you identify which prospects are most likely to close so you can focus on the best opportunities. With SPOTIO Lead Machine, sales reps can generate a lead list by territory and access prospect data while in the field, and with calendar integration and appointment setting features, reps can easily schedule appointments for themselves or their associates.

How to use it:

  • Visually organize prospect data in a map view — Reps can sort and filter color-coded pins by 50+ data points, including customer pipeline stage, last visit, and number of visits.
  • Push field notes to your CRM — SPOTIO’s CRM integration lets reps add notes via mobile that automatically update prospect records in your CRM.
  • Map your routes — Increase day-to-day efficiency with a mapping feature that optimizes your routes.
  • Share digital business cards — Make sure prospects know how to reach you. Share your contact information via text, email, or QR code, using SPOTIO’s Digital Business Card.

Salesforce CRM

Salesforce CRM

Salesforce is a scalable sales and service solution with numerous benefits for sales teams engaged in B2B prospecting. And teams can make even better use of this platform with SPOTIO’s bi-directional integration.

How to use it: Salesforce is at its heart a CRM that records all the data about interactions with your customers and can provide a snapshot of what’s going on in your business. With SPOTIO’s integration, any activities you create in SPOTIO automatically generate tasks in Salesforce, and you can configure which fields you want to sync across both platforms.


LinkedIn Sales Navigator

LinkedIn Sales Navigator makes social selling easy with sales tools that focus on helping you find the right prospects to build trusted relationships. Scale your social selling and start putting your sales’ team network to work.

How to use it: The lead recommendation feature suggests companies to target with your sales prospecting, and the search feature helps you find the right person to contact The CRM feature automatically saves your activity and the reporting features help you manage your sales funnel.

LinkedIn Sales Navigator



Sellhack is designed to find prospects, build lists for leads, confirm correct email addresses, and integrate with Salesforce CRM.

How to use it: You build your list and then use SellHack’s email verification software to send cold emails and follow-ups automatically. There’s also a drip-marketing feature that helps you stay in contact with potential prospects.



Hunter.io is an email finder that can find any email address for a potential customer.

If you’re looking for an alternative to Hunter, you should check out UpLead’s email finder.

How to use it: You enter the name and company of the contact’s email you are hoping to find, and it will tell you. The tool can also find email addresses in bulk.



Datanyze calls themselves the leader in technographics, which identifies and segments potential customers based on demographics, psychographics, and lifestyles.

How to use it: Datanyze monitors the search activity of your potential customers and alerts you when they’re preparing to make a technology-based purchase.



NerdyData searches more than 20 million websites to determine what technology they’re using and their budget for new tech.

How to use it: Use results to make a list of target accounts, develop a specific value proposition for ads, and ascertain market share for you and your competitors.



4 Metrics That Measure Prospecting Performance

Analyzing performance is critical for success in B2B sales prospecting. You need to know what’s working, and perhaps more importantly, what isn’t. Here are four essential metrics around prospecting for leads that you should measure frequently.



How many are you getting and how long does it take? You need these numbers as the baseline for the next two metrics, and also to ensure that you’re getting sufficient opportunities quickly enough to fill that sales funnel.



Do you know how many activities it takes to get a prospect on the hook? You can’t generate any new prospects if you don’t consistently execute a set number of sales activities each day, week, and month.


Response Rate

How many of your contacts elicit action from the prospect? You determine your response rate by dividing the number of people who reply by the total number of people you contacted. Your response rate shows you which tactics get the best response and whether you need to reevaluate how you target prospects.


Prospect-To-SQL Ratio

How many of your prospects become sales-qualified leads (SQL)? Like a response rate, you divide the number of SQL by the total number of prospects you contacted. If you find that you have a low SQL ratio, you will likely need to reexamine how you qualify leads.


Find High-Quality B2B Sales Prospects

When it comes to how to prospect for sales, you have many channels and sales tools at your disposal. B2B sales prospects have ways they like to be contacted, namely email, direct mail, and phone calls. However, social selling and content marketing are highly effective as well.

The B2B prospecting tools we shared today can help streamline your efficiency and maximize your results. Combined with SPOTIO’s field sales capabilities, these prospecting techniques can improve your SQL ratio and keep the pipeline full.



SPOTIO is the #1 field sales engagement software designed specifically for outside sales managers and reps to squeeze every drop out of their field sales efforts.

Want to see a product demonstration? Click here to see how SPOTIO can take your sales game to the next level.


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